Privacy Policy

Last updated October 2026

This privacy notice for Hart Mind Body Solutions ("we," "us," or "our") describes how and why we may collect, store, use, and share ("process") your information when you use our services ("Services"), such as when you:

  • Visit our website at www.hartmindbody.com, or any website of ours that links to this privacy notice

  • Register or pay for a retreat, class, or event

  • Create a customer account

  • Sign up for our email list

  • Engage with us in other related ways, including sales, marketing, or events

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you have any questions or concerns, please contact us at info@hartmindbody.com.

SUMMARY OF KEY POINTS

What personal information do we process? When you use our Services, we may process personal information depending on how you interact with us, such as your name, contact details, and registration information. See Section 1.

Do we process any sensitive personal information? We collect limited health-related information that you choose to share when registering for a retreat or event, such as dietary needs, allergies, and a declaration of health. We use it only to plan and run our offerings safely. See Section 1.

Do we receive any information from third parties? We receive limited information from the service providers that power our website, payments, and online classes, such as confirmation that a payment was completed.

How do we process your information? We process your information to provide and administer our Services, communicate with you, process payments, plan retreats and events safely, and comply with the law. See Section 2.

Do we share your information? We share information only with trusted service providers who help us run our Services, and in limited situations described in Section 3. We do not sell your personal information.

How do we keep your information safe? We use reasonable organizational and technical measures to protect your information. However, no method of transmission or storage is 100% secure. See Section 6.

What are your rights? Depending on where you live, you may have certain rights regarding your personal information. See Section 8.

How do you exercise your rights? Email us at info@hartmindbody.com.

1. WHAT INFORMATION DO WE COLLECT?

In short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide when you register or pay for a retreat, class, or event; create a customer account; sign up for our email list; complete a form or waiver; or contact us.

Personal information provided by you. Depending on how you interact with us, this may include:

  • names

  • email addresses

  • phone numbers

  • billing and mailing addresses

  • emergency contact information

  • retreat and event registration details, such as room selection and dietary preferences

  • waiver signatures

  • account login information, if you create a customer account

Sensitive information. When you register for a retreat or event, you may choose to share health-related information, such as allergies, dietary needs, or physical conditions relevant to your participation. We use this information only to plan and safely run that retreat or event, and share it only with team members who need it, such as our chef or practitioners.

Payment information. Payments are processed securely by our payment processor through Squarespace. We do not store your full card details.

All personal information you provide must be true, complete, and accurate, and you must notify us of any changes.

2. HOW DO WE PROCESS YOUR INFORMATION?

In short: We process your information to provide our Services, communicate with you, and comply with the law. We may also process your information for other purposes with your consent.

We process your personal information for reasons including:

  • To process registrations and payments for retreats, classes, and events.

  • To plan and run retreats and events safely, including meals, accommodations, and emergency contacts.

  • To deliver online classes, including sending Zoom links and recordings.

  • To manage your customer account, if you create one.

  • To respond to inquiries and provide support.

  • To send administrative information, such as confirmations, payment reminders, and changes to our policies.

  • To send marketing emails about upcoming retreats and events. You can unsubscribe at any time using the link in any email.

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In short: We share information only with trusted service providers and in the specific situations described below. We do not sell your personal information.

  • Service providers. We share information with trusted providers who help us operate our Services, including Squarespace (website, store, customer accounts, and email), our payment processor, Zoom (online classes), and Google (some registration and waitlist forms). These providers may use your information only to perform services on our behalf.

  • Retreat team members. We share relevant registration details, such as dietary needs or emergency contacts, only with the practitioners and staff who need them to run a retreat or event.

  • Business transfers. We may share or transfer your information in connection with any merger, sale of company assets, financing, or acquisition of all or part of our business.

  • Legal requirements. We may disclose information if required by law.

4. DO WE USE COOKIES?

In short: Our website uses cookies to function and to understand how visitors use it.

Our website is hosted on Squarespace, which uses cookies and similar technologies to keep the site working, such as your shopping cart and account login, and to provide basic analytics about site traffic. You can control cookies through your browser settings.

5. HOW LONG DO WE KEEP YOUR INFORMATION?

In short: We keep your information for as long as necessary to fulfill the purposes in this notice, unless the law requires otherwise.

We keep personal information only as long as it is needed for the purposes in this notice, unless a longer retention period is required or permitted by law, such as for tax or accounting purposes. When we no longer have a legitimate business need for your information, we will delete or anonymize it. If that is not possible, for example because it is stored in backups, we will securely store it and isolate it from further processing until deletion is possible.

6. HOW DO WE KEEP YOUR INFORMATION SAFE?

In short: We aim to protect your personal information through organizational and technical security measures.

We have implemented reasonable security measures designed to protect the personal information we process. However, no electronic transmission over the internet or storage technology can be guaranteed to be 100% secure, so we cannot promise that unauthorized third parties will never be able to access, steal, or modify your information. Transmission of personal information to and from our Services is at your own risk. Please access our Services only within a secure environment.

7. DO WE COLLECT INFORMATION FROM MINORS?

In short: We do not knowingly collect data from or market to children under 18.

We do not knowingly collect data from or market to children under 18 years of age. By using our Services, you represent that you are at least 18, or that you are the parent or guardian of a minor and consent to that minor's use of the Services. If we learn that we have collected personal information from someone under 18, we will deactivate any account and take reasonable steps to promptly delete that data. If you become aware of such data, please contact us at info@hartmindbody.com.

8. WHAT ARE YOUR PRIVACY RIGHTS?

In short: You may review, change, or delete your information and account at any time.

Your account. If you have a customer account, you can review and update your information by logging in, or contact us to close your account.

Marketing emails. You can unsubscribe from our emails at any time by clicking the unsubscribe link in any email or contacting us.

Withdrawing consent. If we rely on your consent to process your personal information, you may withdraw it at any time by contacting us. This will not affect the lawfulness of processing before the withdrawal.

If you have questions about your privacy rights, email us at info@hartmindbody.com.

9. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems include a Do-Not-Track ("DNT") setting that signals your preference not to have your browsing activity monitored. No uniform standard for recognizing DNT signals has been finalized, so we do not currently respond to them. If a standard is adopted that we must follow, we will update this notice.

10. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

In short: Yes. California residents have specific rights regarding access to their personal information.

California Civil Code Section 1798.83 ("Shine the Light") permits California residents to request, once a year and free of charge, information about any categories of personal information we disclosed to third parties for direct marketing purposes in the preceding calendar year, along with the names and addresses of those third parties. To make a request, contact us in writing using the details below.

11. DO WE MAKE UPDATES TO THIS NOTICE?

In short: Yes. We will update this notice as needed to stay compliant with relevant laws and reflect how we operate.

We may update this privacy notice from time to time. The updated version will be indicated by a revised "Last updated" date and will be effective as soon as it is posted. If we make material changes, we may notify you by posting a notice on our website or contacting you directly.

12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Depending on the laws where you live, you may have the right to request access to the personal information we collect from you, correct it, or delete it. To make a request, email us at info@hartmindbody.com.

13. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, email us at info@hartmindbody.com or write to us at:

Hart Mind Body Solutions
Hingham, MA 02043
United States